After a customer has purchased a gift membership (either online or at the box office), the new membership must be manually entered into the system on to the recipient’s account. To see the responses of the gift membership questions, open up the reporting module.
1.Log in to Agile.
2. Go to Support Functions at the top of the screen.
3. Open the Reporting section.
4.Click on the header Gift Cards/Certificates, then Gift Card Manifest Extract.
5.Next choose the correct Organization, Gift Card Program ID, and Sale Date Range. Choose Save as Excel Spreadsheet and click Go when finished. An Excel spreadsheet will download on to your computer.
6.Open the downloaded Excel. Below breaks down the column’s information groups (Note: there may be more columns depending on the set-up, but generally):
- -Columns A-P reference the purchasers’ information.
- -Columns Q-V reference order/payment information.
- -Columns W-X reference Gift Card information.
- -Columns Y-AE reference the Recipient information.
- -Column AF references Order Notes.
7. In the Sales side of Agile, search for the recipient’s customer or membership account. By going into maintenance. If they already have a membership account, search for and select their membership.
8.You will then process the renewal by selecting the renewal price. If they are a new member, search to see if they have a customer account. If they do not have a customer account in the system, click on Add New to add their customer information.
9. Add the membership level as indicated on the Excel spreadsheet to the recipients order. If the recipient is a new member, then enter in the member information as necessary. If they are a renewing member, make sure to renew the current membership. Proceed as normal to the payment screen.
10. In the drop-down of the payment methods, choose the one that includes Gift Membership.
11. Another box will pop-up asking for gift card information. This information is found on the Gift Card Manifest Extract spreadsheet pulled in step 2. Enter in the card number. Click Search to populate the PIN information. The Current Balance should match the price of the membership. Click OK when done.
12. Finalize the payment as normal. The gift membership has been redeemed and the recipient will begin receiving applicable benefits. If members receive a member card, that has been sent to fulfillment and will be printed in the next batch.