Many cinemas and art houses report their grosses to comScore and other distributors on a nightly basis, but you do not have to send these reports manually from Agile. Save time by scheduling an Email Subscription that will automatically send out your grosses on a schedule that works best for you.
The ComScore Nightly Flash report will always send the Fair Market Value of tickets as their gross instead of their Price. That way, if the value of the ticket does not equal its price, for whatever reason, you can communicate the actual value to comScore. This is extremely helpful in cases where a fee is included in the price, or in situations where a member or promotional ticket has been discounted but must still report to the full price.
Follow the steps below to learn how to set up an Email Subscription for a ComScore Nightly Flash report.
1. Log In to your organization's Web Portal via https://portal.agiletix.com.
2. Click the Reports tab.
3. Click the arrow next to the Accounting tab. Select the Gross Revenue - ComScore Nightly Flash report.
4. Set the Event Date Range:
- Change Specify Dates to Yesterday.
5. If you have any tickets with a fair market value price, check the box next to Include Prices Category 2 in Ticket Price.
6. Enter your organization's ComScore code. This is the number that ComScore assigns when you sign up.
7. You can optionally enter the Venue name next to Filter by Venue or enter All for every Venue.
8. Click Schedule E-mail.
9. Enter the email address faxusa@comscore.com. If you wish to send these emails to a personal account, place a semi-colon followed by your personal/business email address.
10. Select Daily under recurrence pattern.
11. Select the time of day you want the reports to be emailed. We suggest that you set them to send at 1 A.M. daily. Make sure that your date is set to the same date years in the future (You can only set the end date for 12 years in the future).
12. Make sure that you are sending this as a PDF file under Report Format.
13. Add the name of your Theater and your ComScore number so it will appear in the email subject line.
14. Click Submit.
The ComScore Nightly Flash report is recommended for use to report grosses to ComScore. If you need to report grosses to another party, such as a specific distributor, you may want to look into setting up an
Email Subscription for a different kind of Accounting report. The two reports listed below are often used to report grosses:
- Gross Revenue- Box Office Statement: This report allows you to pull information for a specific Sales Folder, a Specific Event Date Range, and Distributor, if applicable. It pulls the event date information, the number of tickets sold, and the gross revenue for that event. This report will show tickets' Fair Market Value as their value. Many clients who wish to report grosses to specific distributors will use this report in addition to the ComScore Nightly Flash.
- Gross Revenue by Event: This report pulls Gross totals for a Sales Date and Event Date Range. The report breaks down the Gross money and the total number of tickets sold for each event in that Date Range. This report will show the tickets' Price as their value.
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