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Importing your Events

1. In Administration, open up the BlueFolder where you will be importing your Events and select the Template icon.

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2. Select the Template that you wish to copy.
3. Right click on the Template and select Copy/Import.

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4. The Copy/Import window will appear.
5. Select Import Example to save the Import Spread Sheet Example to your computer.

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6. Fill in the information on your spread sheet.

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  • Copy From (Column A) - You will need to add the exact name of the Template you will be using for this import. *Required
  • Date TBD (Column B)- Enter FALSE in this column. If you have not confirmed the dates you wish to import, then enter TRUE. *Required
  • Start Date (Column C) -This is the date and time of your Event. *Required
  • Duration (Column D) -This is where you will enter the duration of your event in minutes. *Required
  • External Name (Column E) – This is the name of your Event that will appear online. *Required
  • Internal Name (Column F) – This is a short name for your event that will appear in the box office application. *Required
  • Color (Column G)** Not Required
  • Ticket Verbiage 1 – 5 (Column H-L) – This is where you will put information that will appear on the ticket ** Not Required
  • Description (Column M) – This is where you will enter the description for your event. ** Not Required
  • Short Descriptive 1 /Short Descriptive 2 (Column N&O)- These areas allow you to put short descriptions that appear either at the top of the ticket page or under the date and time of the event. ** Not Required
  • Short Description (Column P) – This is a short synopsis that appears in a list view on your website ** Not Required.
  • Confirmation (Column Q) – Add specific confirmation text for this event that will be emailed to the customer once the order has been confirmed. ** Not Required.
  • Image (Column R) – This can be the list of image names for your event that you can import at the same time as the spread sheet. ** Not Required
  • Thumbnail (Column S) – This a smaller image that will appear in your event listing online. ** Not Required
  • Overhead Image (Column T) – This is a seating chart image that your customers can view online. ** Not Required.
  • Overhead Thumbnail – Small version of you seating chart. ** Not Required
  • Ticket Image/Extra Image/Media (Columns V-W) – Add an image that will appear on the print at home ticket and include a video that appears online. ** Not Required

7.  Save and Close the spread sheet once you have completed entering in all of your Events.

8.In Administration, go back to the Blue Folder and select Template.

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9. Right Click on one of the Templates and select Copy/Import.

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10. Select Load File and choose the spread sheet from your computer.

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11. The Events will now be in the Copy/Import window. Make any edits if needed.

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12. Once completed, click Apply and then OK. You will now see all of your Events and are ready to place them on sale.

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